# VendorInvoice

object type

A captured vendor bill: the 3-way match and the landed-cost TRUE-UP run from it at capture. NOT a payables subledger. Parent = the PO (the match is per-PO; N invoices per PO are legal — partial-shipment invoicing); invoiceOrgVendorId MAY differ from the PO vendor: ONE construct covers merchandise invoices (match lines) AND cost bills (landed ACTUAL components) — either or both, never neither. CAPTURE stamps matchStatus matched|flagged at tolerance ZERO (price/qty variance FLAGS, never blocks — the flag IS the approval queue until) and posts the landed true-up (actuals vs the receipts NOT-yet-trued estimates per component type -> cost_true_up value-only movements re-weighting each touched book at its CURRENT cost-bearing quantity; the sold-share stays a reports-only fact — the precedent). The (invoiceOrgVendor x normalized invoice number) UNIQ pair is the double-pay gate (CONFLICT/IDENTITY_TAKEN naming the holder; a cancelled holder is taken over). captured is the immutable fact (corrections are compensating entries, never un-capture); cancelled is the doomed terminal (lists filter it).

## Fields

| Field | Type | Notes |
| --- | --- | --- |
| `id` | [ID](/types/#scalars) `ID!` | The record’s id — a UUID the platform assigned when the record was created; every reference to this record uses it. |
| `sysId` | [String](/types/#scalars) `String!` | The group-scoped human-facing system id (VI-…). |
| `type` | [String](/types/#scalars) `String!` | The kind of record — always `VendorInvoice` here. |
| `caption` | [String](/types/#scalars) `String!` | The record’s display name — what people see it called. |
| `status` | [String](/types/#scalars) `String!` | The FSM state: draft \| captured \| cancelled. |
| `parentId` | [ID](/types/#scalars) `ID!` | The parent PurchaseOrder; for a VendorInvoice parentId!== rootId. |
| `rootId` | [ID](/types/#scalars) `ID!` | The org-group family root. |
| `createdAt` | [String](/types/#scalars) `String!` | When the record was created, as a UTC timestamp. |
| `updatedAt` | [String](/types/#scalars) `String!` | When the record last changed, as a UTC timestamp. |
| `revisionNum` | [Int](/types/#scalars) `Int!` | How many times this record has been edited; the first save is 0. |
| `revision` | [ID](/types/#scalars) `ID!` | The OCC revision token — supply it on every mutation of this record; rotates on every write. |
| `refCaptions` | [RefCaption](/types/RefCaption/) `[RefCaption!]!` | The server-composed captions of this record's declared references (the referenced-caption rule) — one row per referenced id; see RefCaption. |
| `invoiceOrgVendorId` | [ID](/types/#scalars) `ID!` | The BILLING OrgVendor — may differ from the PO vendor (a carrier/broker billing against this PO); defaults to the PO vendor at create. IMMUTABLE at birth (the marker leg). |
| `invoiceNumber` | [String](/types/#scalars) `String!` | The vendor own invoice number (their token, RAW spelling, max 64; the trim+case-fold normalized leg rides the UNIQ pair marker — the double-pay gate). IMMUTABLE at birth. |
| `invoiceDate` | [String](/types/#scalars) `String!` | The vendor invoice date (UTC ISO-8601 — their paper date, not our capture instant). |
| `matchLines` | [VendorInvoiceMatchLine](/types/VendorInvoiceMatchLine/) `[VendorInvoiceMatchLine!]` | The merchandise match lines (<=24, one per PO line) — at-least-one-of with actualComponents (the Contact substance stance). |
| `actualComponents` | [LandedCostComponent](/types/LandedCostComponent/) `[LandedCostComponent!]` | The landed-cost ACTUAL components (<=8, amounts in the PO currency) — trued-up at capture against the posted receipts estimates of the SAME component type (first capture of a type consumes its estimates; later bills of that type add compensating deltas). |
| `total` | [MoneyEntry](/types/MoneyEntry/) | Optional vendor-stated grand total (informational — the lines/components are the match facts); in the PO currency. |
| `notes` | [String](/types/#scalars) | Optional free-text notes (max 4096). |
| `matchStatus` | [VendorInvoiceMatchStatus](/types/VendorInvoiceMatchStatus/) | CAPTURE-stamped match outcome (absent while draft): flagged never blocked the capture — it IS the approval queue until. |
| `matchFlags` | [VendorInvoiceMatchFlag](/types/VendorInvoiceMatchFlag/) `[VendorInvoiceMatchFlag!]` | CAPTURE-stamped discrepancies (first-8 named; port-written, never caller data). |

## Used by

- [cancelVendorInvoice](/reference/purchasing/cancelVendorInvoice/)
- [captureVendorInvoice](/reference/purchasing/captureVendorInvoice/)
- [createVendorInvoice](/reference/purchasing/createVendorInvoice/)
- [updateVendorInvoice](/reference/vendor-invoice/updateVendorInvoice/)
- [vendorInvoice](/reference/vendor-invoice/vendorInvoice/)